Who is responsible
Vexido Publications LLP operates Vexido at vexido.com. This policy explains how we handle personal information when you browse resources, create an account, enter contests, receive badges, publish contributions or contact us.
For privacy questions, access, correction, deletion or withdrawal requests, email ikhan@vexido.com or use our privacy enquiry form. Include your account email and the request, but do not send your password, identity documents or confidential employer information.
Information we collect
- Account and registration: sign-in email, account identifiers, first and last name, experience, and any optional company, role, industry or country details you provide.
- Profile and choices: your chosen public name or pseudonym, optional profile details or photograph, visibility settings, notification choices and consent records.
- Contest activity: entries, questions assigned, answers, timing, completion status, scores, ranks, badges, review requests and relevant fair-play signals such as reported tab departures.
- Messages and contributions: contact-form details, enquiries, proposed topics, blog submissions and related moderation correspondence.
- Technical information: browser and device information, network information such as IP addresses, request and security logs, authentication cookies, and performance or usage measurements described below.
Optional fields are identified in the relevant form. Please provide only information needed for the activity you choose.
How we use information
We use information to authenticate accounts; provide and restore contest attempts; calculate scores and standings; issue and verify badges; honour publication and communication choices; review contributions and disputes; answer enquiries; prevent abuse; maintain security; and understand service performance.
Where applicable law requires a lawful basis, we rely on providing the service you request, consent for optional activities, legitimate interests in service security and operation where permitted, or legal obligations. You may contact us about the basis applicable to a particular use.
LinkedIn and other sign-in providers
When LinkedIn sign-in is available and you choose it, LinkedIn and our authentication provider process the authorisation. Subject to your permissions and the information available, we may receive your LinkedIn account identifier, name, email address, email verification status and profile picture, together with authentication tokens and sign-in records. We use and store the information needed to create or recognise your Vexido account and maintain your session. Profile information may be received again when you sign in.
Vexido does not receive your LinkedIn password. LinkedIn sign-in does not authorise Vexido to read your connections or private messages, or post to LinkedIn on your behalf. Signing in does not by itself give permission for contest marketing, employer introductions or public use of your LinkedIn photograph. Public visibility follows the choices and consents described below.
You can stop using LinkedIn sign-in and revoke Vexido access through LinkedIn account settings. Revocation alone does not delete records already held by Vexido. Contact us to request deletion of LinkedIn-derived data, associated tokens or your Vexido account. We will delete LinkedIn API data promptly upon your request or account closure, except where retention is required by law or a governmental obligation. Independently supplied contest records are considered separately under the retention section.
Other available sign-in providers, including Supabase authentication and ChatGPT/OpenAI sign-in, process authentication under their own policies. LinkedIn sign-in is described conditionally here and is available only when displayed as an enabled option. See LinkedIn’s Privacy Policy.
Public profiles, leaderboards and badges
With website publication permission, Vexido may display your chosen name or pseudonym, contest, score, rank, answering time and earned badge on its website. Official social media promotion requires its own separate permission. Account email, phone number and private registration details are excluded from leaderboard publication. Optional profile details and photographs follow your profile visibility choices.
Pseudonym mode uses your chosen alias and suppresses public profile details and photographs. It does not anonymise your account to Vexido. Choose an alias that does not identify you if you want to avoid using your real name.
Public results, profile links and badge-verification links may be viewed, copied or shared by others. Some public contest and leaderboard pages can appear in search results. A noindex instruction is a request to search engines, not access control or a guarantee that public information cannot be discovered. Check the information shown before sharing a link.
You can change available publication choices in your profile or contact us to withdraw consent and request changes to existing publications. Changes affect future displays and exports; copies, screenshots, caches or third-party posts may remain outside our control. We will review removal requests for publications we control.
Communications and optional introductions
We use your contact details for account access, service notices and replies to your enquiries. Upcoming-contest emails and other optional updates follow your available notification choices. You can change those choices in your account or contact us to stop optional messages.
Employer recommendations and invitations to a separate career platform are optional and separate from contest participation and public-result consent. Expressing interest does not authorise automatic disclosure of your contact details. Before a specific external introduction or transfer, we will explain the proposed information and recipient and ask for your separate approval.
Service providers and sharing
We use service providers to operate Vexido. These include Cloudflare-based hosting, database and file infrastructure; Supabase for authentication; OpenAI/ChatGPT where that sign-in method is used; FormSubmit for contact-form processing; and the email services used to deliver messages and receive enquiries. Information is processed according to the function being used. Authorised administrators and reviewers may access information needed for support, moderation, contest review or security.
Social sharing links open the destination platform and are subject to that platform’s practices. A badge-share action does not confirm that a post was published. We do not sell LinkedIn-derived profile data or use it for advertising.
We may disclose information where legally required, to respond to lawful requests, or as necessary to investigate abuse and protect users and the service, subject to applicable law.
Retention and deletion
We keep account and contest information for the period needed to provide your account, saved attempts, results, badge verification and support. Enquiry and contribution records are retained as needed to resolve the relevant matter and manage approved content. Security, audit and consent records may be kept for legitimate operational, dispute or legal requirements. We do not promise a single retention period for every type of record.
You may request account closure and deletion at any time. We will verify the request using proportionate account information, identify the records affected, and explain any information that must be retained and why. Deletion requests include review of authentication-provider records, public displays, profile photographs and related contest records. We will respond within the time required by applicable law. Backups and provider-managed copies may take additional time to expire under the relevant provider’s processes.
Truly anonymous aggregate statistics may remain. Already shared third-party copies may be outside our control. LinkedIn-derived information is subject to the specific deletion commitment above; this general retention section does not override it.
Your choices and rights
Depending on applicable law, you may have rights to access or obtain a copy of your information, correct it, request deletion, restrict or object to processing, withdraw consent or raise a complaint with a competent authority. Withdrawal does not affect processing already lawfully carried out. Some account services cannot operate without essential information.
Use your profile and notification settings for available self-service changes. For other requests, contact ikhan@vexido.com or select Privacy or data request on our contact form. If we cannot fulfil part of a request, we will explain the reason and available next steps.
Security and international processing
We use secure transport, authenticated access, role-based administration and account or endpoint checks to help protect information. Access is limited according to the service task. No online service can guarantee absolute security. Report suspected security issues through our contact page without sending credentials or other people’s personal information.
Vexido and its providers may process information in India and other countries where their infrastructure or support operates. Protections and legal requirements may differ. Where applicable law requires safeguards for an international transfer, those requirements apply to the relevant processing. We do not represent that all Vexido data is stored only in India.
Children and policy changes
Vexido is intended for professionals and adult learners. We do not knowingly seek personal information from children. If you believe a child has provided information, contact us so we can review the account and take appropriate action.
We will update this policy when our services or practices change and show the revised date. Material changes affecting a consent-based use will be communicated and fresh consent sought where required. Enabling a new sign-in provider does not permit unrelated use of your data.
Contact Vexido
Vexido Publications LLP · ikhan@vexido.com
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